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Student Admission/Withdrawal

All elementary students must provide the school with the following information upon enrolling

in school for the first time or reentering after interrupted attendance:

•Immunization Records - As required by state law, all students in grades K-12 must acquire a

special immunization certificate known as the Certificate of Compliance from their doctor or

the Forrest County Health Department. In cases of lost, missing, or questionable immunization

documents, the Health Department will assist in clarifying the situation, and may issue a

temporary enrollment certificate.

•Certified Birth Certificate - As required by state law, all students shall present an original

certified birth certificate upon entering the first year of school.

••Withdrawal Report - Transfer students from other schools should present a withdrawal report

upon enrollment. All transfer students should present grade reports.

•Copy of Social Security Card

•Medicaid Number (if applicable)

•Notice of Special Needs - The school must be advised of any known disabilities or special

needs at the time of admittance to school as they occur.

•Evidences of Residency (Two proofs of residency are required.)

As part of the registration process, parent or guardian must verify the physical residence

address of each student with two current proofs of residence, or by affidavit of residency for

families residing in the household of a school district resident. A post office box address will

not be accepted. Two of the following items may be used for address verification:

ON/ADMISSION/WITHDRAWAL

•Property tax records

•Apartment/Home lease or rental records

•Automobile registration

•Mortgage documents or property deeds

•Current utility bills (within past 60 days)

•Filed homestead exemption

•Government document (DHS, Medicaid, Social Security, IRS, etc.)

•Medical or dental bills

•Local payroll information (check stub)

•Voter ID

•Transfer letter

•Drivers’ License

•Other valid documentation as determined by school or district administration

Or:

Affidavit of Residency –

If a student is living in the district in the household of someone other than parent or guardian,

either with or without the student’s parent or guardian, an affidavit of residency must be completed

at Central Office. The affidavit must be signed by the homeowner/leaseholder AND by the parent

or guardian. The homeowner/leaseholder must provide two proofs of residency (as listed above),

and both the parent/guardian and the homeowner/leaseholder must provide positive picture

identification. “False swearing” of an affidavit has a fine of up to $1000 and imprisonment for up

to five years.

• Verification of Residency. Verification of residency is required each year because

students may only legally attend the school district in which they reside, which is normally

documentation or verification at any time if there is a discrepancy or a reason to question a

student’s listed address. School administrators or School Resource Officer may verify the

accuracy of any registration document by home visit or other means.

Fees--Information regarding district policies on fees is available in the principal’s office in

HPS Board Policy JHA.

Withdrawal from School

The school shall be notified at least one day in advance before a student is withdrawn. To

avoid interruption of the teacher’s day, a student shall be withdrawn at the end of the school

day. No student will be considered officially withdrawn unless released by the principal’s

office. (See Student Records.) No student will be allowed to enroll in another school within the

school district until officially dropped from the original school. Students will be provided a

withdrawal form to be presented to the new principal. Any child who misses 5 consecutive

days without having contact with school may be disenrolled.

Fees--Information regarding district policies on fees is available in the principal’s office in

HPS Board Policy JHA.

Withdrawal from School

The school shall be notified at least one day in advance before a student is withdrawn. To

avoid interruption of the teacher’s day, a student shall be withdrawn at the end of the school

day. No student will be considered officially withdrawn unless released by the principal’s

office. (See Student Records.) No student will be allowed to enroll in another school within the

school district until officially dropped from the original school. Students will be provided a

withdrawal form to be presented to the new principal. Any child who misses 5 consecutive

days without having contact with school may be disenrolled.

Change of Address or Telephone Number:

Parents must notify the school immediately

upon any change of home address or telephone number.

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